Project Coordinator Job at Nottingham University Hospitals NHS Trust, Nottingham

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Job Description

NHS AfC: Band 5

Main area
Strategy
Grade
NHS AfC: Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week (Flexible working available)
Job ref
164-5143050
Site
Queens Medical Centre
Town
Nottingham
Salary
£27,055 - £32,934 pro rata
Salary period
Yearly
Closing
11/04/2023 23:59

Job overview

Are you a self motivated, initiative led individual that is able to prioritise, multi task and work at a fast pace? If so, consider joining our supportive and dynamic Programme team to deliver a multimillion pound Neonatal expansion programme that will see the transformation of our neonatal service and staff environment.
The post holder will provide exceptional administrative support across the complex Maternity and Neonatal Redesign programme (MNR); working closely with programme colleagues to maintain the programme milestones and deadlines. This is an exciting opportunity to support the delivery of a major Capital programme and build relationships across a large group of internal and external stakeholders.

Main duties of the job

The post holder will have experience in delivering admin to the highest of standards; with a focus on time management, attention to detail and effective communication. The post holder will be expected to manage the programmes diary, including creating agendas and producing accurate minutes.
The post holder will be expected to manage a small project; working collaboratively with the Programme stakeholders and within the expected timelines. Post holders must be confident in presenting and using their judgement to resolve challenges.
Please ensure that you have familiarised yourself with the Job description and person specification documents provided below.

Working for our organisation

Our teams at NUH make a difference every day and we are proud to play a central role in supporting the health and wellbeing of people in Nottingham, Nottinghamshire and our surrounding communities.

We provide a range of national and internationally renowned specialist services and we are at the forefront of new surgical procedures and research programmes. We are home to the East Midlands Major Trauma Centre, Nottingham Children's Hospital and in partnership with the University of Nottingham we host a Biomedical Research Centre carrying out vital research into hearing, digestive diseases, respiratory, musculoskeletal disease, mental health and imaging.

We support flexible working and will agree a way of working that supports you and NUH. You will be based at the Queen’s Medical Centre in Nottingham and will work across all Trust and external sites as needed.

Detailed job description and main responsibilities

Please see the job description and person specification for full details about the main responsibilities of the role.

Person specification

Training and qualifications

Essential criteria

  • Higher level education or equivalent experience gained through work in a similar / administration role
  • Evidence of good written English.

Desirable criteria

  • Formal Administration / Management Qualification

Experiance

Essential criteria

  • Experience in / ability to arrange meetings, time-outs, conferences and training events, liaising with multiple organisations
  • Problem solving abilities
  • Experience of developing and maintaining administration systems and procedures
  • Ability to use to a high standard Microsoft Office, including Excel, Powerpoint, Word and Outlook
  • Experience of budget management, including the oversight of a budget forecast

Desirable criteria

  • Experience of supporting and managing Projects and Programmes of work
  • Previous experience of working in a hospital / health care environment

Communication

Essential criteria

  • Excellent communication skills both oral and written
  • Evidence of negotiating and influencing staff, colleagues and external agencies
  • Ability to prioritise

Analytical

Essential criteria

  • Displays a high standard of personal integrity and confidentiality.
  • Has a high level of problem solving skills

Planning and Organisation

Essential criteria

  • Plan and manage own and other staff workload
  • Formulates plans and monitors progress

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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