Special Assistant Job at Nottingham University Hospitals NHS Trust, Nottingham

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Job Description

Band 4

Main area
Oncology
Grade
Band 4
Contract
Permanent: Days between Monday to Friday
Hours
Part time - 16.5 hours per week
Job ref
164-5228075
Site
City Campus
Town
Nottingham
Salary
£25,147 - £27,596 per annum
Salary period
Yearly
Closing
24/05/2023 23:59

Job overview

A new opportunity has arisen in the Oncology team for a part time Specialty PA to support our well-established team.

The position will be based at the City Campus Hospital.

Working as part of a team the post-holders will provide high quality administrative service to consultants ,nurses and their teams.

Main duties of the job

The successful candidate will have obtained at least five GCSEs grade C or above, including English Language and ideally NVQ Level III in Administration or equivalent experience to these. You will be competent in the use of Microsoft Office packages and experience of hospital systems including Winscribe, Medway, DHR and NOTIS is desirable.

You will be a conscientious and enthusiastic team player with excellent organisational and communication skills and be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will be able to work as part of a team to ensure the smooth running of a busy department.,

Ensure all clinical correspondence is typed and processed within specified timescales. Completing or escalating actions as required.

A knowledge of medical terminology is desirable. You will also be able to prioritise your workload with constantly changing demands, to meet agreed deadlines. Use your own initiative and respond to queries within and outside of the Organisation with a professional manner to patients, relatives and staff.

Working for our organisation

The Specialty PA role is an integral part of the Oncology team. We offer a wide range of treatments and pride ourselves on our efficient and quality service.
We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways. We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

The post holder will manage the day to day activities for a delegated number of consultants within the Oncology Service at Nottingham University Hospitals NHS Trust, in accordance with Government Access Targets and Trust’s Access Policy. Also ensuring that there is an efficient and effective use of available resources at all times.

They will co-ordinate the consultants support the in their day to day duties. The post holder will also play a key central role within the services and is required to work in close liaison with NHS colleagues, patients and the general public.

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of particular requests within defined guidelines

Ability to exchange sensitive or contentious information with diplomacy and in a confidential manner.

Be responsible for chasing appointments for other areas and any other admin

Person specification

Education

Essential criteria

  • 5 GCSE C> including Maths and English

Desirable criteria

  • NVQ Level 3 in Business Administration or similar

Experience

Essential criteria

  • Previous or current admin experience
  • Experience of working in a team
  • Medical terminology
  • Audio Typing

Desirable criteria

  • Previous NHS work
  • knowledge of NUH computer systems

Communication & Relationship Skills

Essential criteria

  • Must be able to clearly and accurately convey information verbally to different audiences
  • Must be able to handle distressed or aggressive patients
  • Experience of working in a team

Planning & organisation skills

Essential criteria

  • Demonstrates an ability to organise own work schedule
  • Able to work with in prescribed deadlines

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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