Executive Assistant to Executive Director of Business and Finance.
Salary: £32,000 per annum
Location: Burgess Hill
35 Hours per week
Why join us?
The Disabilities Trust is a charity that aims to improve the lives of people
with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.
MAIN PURPOSE:
To provide high-level executive and administrative support to the Director of Business and Finance and Business and the Digital Director in the execution of his/her role and responsibilities as well as providing.
MAIN TASKS AND RESPONSIBILITIES but not limited to:
1. Act as the first point of contact for the Directors, both internally and externally.
2. Anticipate needs, act accordingly, and proactively bring together appropriate people and resources to support the Directors in addressing issues.
3. To support and assist the Directors in order to ensure timely delivery of key projects to high standards.
4. Be responsible for the organisation, coordination and follow-up of electronic and paper files/records/documents as assigned by the Directors.
5. Produce notes, standard and ad hoc reports, letters, presentations to deadline and agreed standards.
6. Manage the schedule of the Directors ensuring he /she is well informed, aware of deadlines and well prepared.
7. Be responsible for managing travel arrangements and proactively coordinating the pre-planning of trips, including arranging appropriate travel and accommodations, agendas, contacts and other necessary preparations for Finance and Business Teams.
8. Be responsible for the planning, scheduling, coordinating, preparing of agendas and minute taking for Finance and Business team meetings, ensuring that action items from meetings are executed.
PERSONAL DEVELOPMENT, SUPERVISION AND TRAINING
- Participate in regular support and supervision from line management.
- Continuously develop professional knowledge and expertise, attending and participating in learning and development events, meetings, conferences, and events (as requested/approved by line management) to ensure up to date knowledge relevant to the role.
- Attend and participate in regular team and other meetings, both internal and external.
POLICIES AND PROCEDURES
- The post holder will be expected, always, to be familiar and comply with the written policies, procedures and guidelines for good practice, issued by The Disabilities Trust.
- Ensure the Health & Safety policy and procedures are always adhered to.
- Take personal responsibility for own health and safety and report incidents and potential hazards as necessary.
About you:
- Educated to A level or able to demonstrate equivalent experience.
- Previous experience of providing executive assistant support to Executive Directors.
- Experience in arranging director level meetings to include accurate minute[1]taking and monitoring progress on action points.
- Ability to take accurate minutes of complex meetings both in person and remotely and produce and distribute accurate minutes in a timely manner.
- Self-motivator, able to work on own initiative.
- Demonstrates flexibility with respect to working hours.
Rewards
You can look forward to excellent benefits, including handy discounts on many brands and services.
- A competitive Salary of £32,000 per annum.
- 33 days annual leave inclusive of bank holidays
- Excellent training and support
- Nationwide employee staff discounts incl. eating out and shopping
- Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store.
We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.
To join our team click the apply now button.
Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible.
*All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks*
The Disabilities Trust is committed to promoting a diverse and inclusive organisation. It’s a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.